Sample Job Correspondence

Sample cover letter for electronic resume.

This letter, sent to a human resources manager at a traditional firm, stays well within the boundaries of convention. The writer briefly outlines her skills and experience, shows she's done some research on the firm, says she'll be available, and closes.

The writer outlines his skills and shows he knows something about the employer. But his research on the firm has shown him that he can be a little less formal—in fact, such informality will most likely benefit him.

Read an actual job posting, and a personalized cover letter to match.

Use this letter to accept a job offer, to confirm the terms of your employment (salary, starting date, medical examinations, and so on), and to positively reinforce the employer’s decision to hire you.

Structure your application letters with three or four paragraphs.

The networking letter is designed to generate information interviews—not job interviews—which allow you to meet individuals who can give you specific information about your intended career.

The purposes of this letter are to prospect for possible vacancies in your occupation, get your resume read, and generate interviews.

Employers aren’t the only ones to send rejection letters. Candidates may have to decline employment offers that do not fit their career objectives and interests.

The thank-you letter is one of the most important, yet least used, tools in a job search. It is used to establish goodwill, express appreciation, and/or strengthen your candidacy.

Once you accept a position, you have an ethical obligation to inform all other employers of your decision and to withdraw your employment application from consideration. Your withdrawal letter should express appreciation for the employer’s consideration and courtesy.

A sample thank-you letter to send after an interview.

A sample, informal thank-you letter to send after an interview.